Exhibitor T&Cs
Private Luxury Events (PLE) is the home of luxury travel and organises TFest, Private Luxury, Amour, and Wyred.
PLE is part of Worldwide Events Group Limited, 27 Furnival St, London, EC4A 1JQ, United Kingdom with registered company number 3210436.
By submitting your PLE Supplier Profile, you are agreeing to the terms & conditions of PLE (the organiser) as set out below:
Data handling & protection
By entering your details on your PLE Supplier Profile, you agree to allow PLE to electronically retain your business data, contact details, & personal information within our database.
On confirmation of attendance, you agree for your data to be published on our digital networking platform. The platform allows you to update or make changes to your information at any time. Your contact details will not be displayed on the platform; however, they will be shared with the suppliers you have accepted a meeting with so that they can follow up.
This is a condition of attendance for all in-person, hybrid, and digital events. Should you not agree to this for any reason, please write to hello@privateluxuryevents.com. Furthermore, your company name/logo may be used on our website/s for information purposes only. No contact or business information will be displayed on these websites.
General
These are the terms and conditions on which we, Worldwide Events Group Limited doing business as Worldwide Events and/or Private Luxury Events (PLE), (“We”, “Us”, “Our”), enable you (“You”, “Your”) to make a booking in respect of Our in-person events and digital event products (hereinafter referred to as Our “Events”). Please read these terms and conditions carefully before booking to attend Our Events. You should understand that by booking to attend Our Events, You agree to be bound by these terms and conditions.
You should retain a copy of these terms and conditions for future reference.
Please understand that if You refuse to accept these terms and conditions, You will not be able to book or attend Our Events.
No terms or conditions endorsed on, delivered with, or contained in Your booking request, purchase order, confirmation of the order, specification or other document shall form part of the Contract (as defined below).
How the contract is formed between You and Us
Should You wish to make a booking, You can do so online (for our digital event products) or by filling and signing a copy of Our Agreement for Participation (booking request form) and returning it to your account manager, or email a copy to support@privateluxuryevents.com. Note that receipt by Us of Your booking request form does not mean that Your booking has been accepted and, in particular, We accept no responsibility for booking requests that do not reach Us for whatever reason. Your booking request constitutes an offer to Us to secure a place at one of Our Events. All bookings are subject to availability of the Event and formal acceptance by Us, and We will confirm such acceptance to You by sending You a letter or email stating that the booking has been confirmed (the “Booking Confirmation”).
The contract between Us (“Contract”) will only be formed when We send You the Booking Confirmation. The Contract will relate only to those Events which We have confirmed in the Booking Confirmation.
Event format and content
When available, the format and content of the Events will be displayed on our website.
We reserve the right to make changes to the Event format and content; should the Event format change from in-person to hybrid or in-person to digital, participation fees will be adjusted by a ratio confirmed with your account manager.
Event venue and Digital Platform
You acknowledge that We may have to change the published venue for the Event where it is an in-person event or the published delivery platform where it is a digital event, for reasons beyond Our control and in such cases, You will not be entitled to cancel.
You are liable for any loss or damage which You may cause to an Event venue and agree to adhere to all housekeeping rules, procedures and policies (including policies as to behaviour and conduct) that may be in place at any venue.
If You have a disability or medical condition that requires special arrangements to be made, please notify Us of Your requirements when making Your booking.
Covid safe events
By attending an event hosted by Private Luxury Events (including Private Luxury, TFest and/or Amour) you are agreeing to our covid safe policy. We ask all attendees to read, agree and adhere to this policy. Your agreement to attend our event is taken as confirmation of agreement to our covid safe policy.
Price and payment
The price of any of Our Events (the “Price”) will be as quoted on Our Website from time to time, except in cases of obvious error. Unless otherwise stated the Price is in Pound Sterling and is net of VAT and other local taxes (VAT remains applicable in the United Kingdom).
The Price is liable to change at any time, but changes will not affect bookings in respect of which We have already sent You a Booking Confirmation, except in cases of obvious error.
If a booking request is made within 56 days of the date of the Event to which the booking request relates, payment of the Price shall be due immediately and should be made with the booking request.
If a booking request is made more than 56 days from the date of the Event to which the booking request relates, We shall send you an invoice with Your Booking Confirmation and payment of the Price shall be due within 14 days of the date of such invoice.
Time shall be of the essence in respect of payment obligations.
No payment shall be deemed to have been received until We have received cleared funds.
All payments payable to Us under the Contract shall become due immediately on its termination despite any other provision.
You shall make all payments due under the Contract in full without any deduction whether by way of set-off, counterclaim, discount, abatement or otherwise.
If You fail to pay Us any sum due pursuant to the Contract, You shall be liable to pay interest to Us on such sum from the due date for payment at the annual rate of 4% above the base lending rate of The Bank of England, accruing on a daily basis until payment is made, whether before or after any judgement. We reserve the right to claim interest under the Late Payment of Commercial Debts (Interest) Act 1998.
If You enter into a booking which is on a shared table basis, You shall be responsible to find a partner to share Your table with. In the event that You fail to find a partner, Your original booking shall be upgraded to a full table and You shall be liable to pay the rate difference.
If you are booking Digital event products, payment is due upon confirmation of booking.
Cancellation and credits
Upon signature of the contract, Your booking is then confirmed and definitive. No cancellation shall be allowed. By affixing Your electronic signature to the contract You are certifying that You consider the Event or Digital event product a suitable marketing opportunity for the business You represent and that You have full authority to make such decisions. Each booking is Event or Digital event products specific and shall not be transferred to another Event or Digital meetings product. For the avoidance of doubt, no refund shall be payable.
We shall be entitled to cancel Your booking where we need to do so for Our operational or commercial reasons. Where we cancel an Event for our operational or commercial reasons, We shall have no liability for costs which You may incur due to such cancellation but We shall offer You an alternative Event if one is available, or where no alternative Event is available, offer you credit valid for 24 months. Where we cancel Your participation in an Event for our operational or commercial reasons, and the Event itself goes ahead, We shall have no liability for losses or costs which You may incur due to such cancellation but We shall offer You a choice between an alternative Event, if one is available, or a credit for the amount of Your booking payment.
If in the case that any Event or Digital event product is no longer running, we will issue You credit for the amount of Your booking payment which can be used towards any other Event or Digital event products within 24 months from the date it was issued.
Rights in materials
All copyright and other rights (including all intellectual property rights) in materials provided to You during or for the purposes of any of Our Events or Digital event products (including, without limitation, notes, slides, brochures, articles or case studies) are Our property or that of Our licensors. You are entitled to use such materials only for Your own personal use. You are not entitled to copy such materials (except as permitted by law) nor are You entitled to use or authorise others to use such materials for any commercial purposes. Please note that materials (if any) shall only be made available to You on the day of the relevant Event.
Our liability
The following provisions set out Our entire financial liability arising out of, or in connection with a Contract.
Nothing in these Terms and Conditions excludes or limits Our liability: for death or personal injury caused by Our negligence; or under section 2(3), Consumer Protection Act 1987; or section 8 for any matter which it would be illegal for Us to exclude or attempt to exclude Our liability; or section 8 For fraud or fraudulent misrepresentation.
Subject to condition section 8 Our total liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise, arising in connection with the performance or contemplated performance of the Contract shall be limited to the Contract Price; and
We shall not be liable to You for loss of profit, loss of business, or depletion of goodwill in each case whether direct, indirect or consequential or any claims for consequential compensation whatsoever (howsoever caused) which arise out of or in connection with the Contract.
All warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from the Contract.
Event attendees shall be required to keep their personal belongings with them at all times and subject to condition
We accept no liability for damage to or loss of any of Your property that You bring to an Event.
Notices
All notices given by You to Us must be given to Worldwide Events Group Limited 27 Furnival St, London, EC4A 1JQ, United Kingdom Or by email to: accounts@wwideevents.com.We may give notice to You at either the email or postal address You provide to Us when making a booking, or in any of the ways specified in the written communications paragraph above. Notice will be deemed received and properly served 24 hours after an email is sent, or three days after the date of posting of any letter. In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly addressed, stamped and placed in the post and, in the case of an email, that such email was sent to the specified email address of the addressee.
Publicity
We may use photographs, screenshots and videos taken at Events or Digital event products for publicity and marketing materials, including use on Our website. Your attendance at an Event means that You may be featured in such photographs, screenshots and videos and that You are not deemed to object to the taking of such photographs, screenshots and video footage as detailed above. If You do not wish to be included in any photograph or short video, please notify the photographer and videographer at the relevant Event prior to the footage being taken.
Data and communications
Your confirmed booking means You agree to participate in sharing Your business information with Event or Digital event product attendees for the purpose of business networking. Your contact and business information is managed through Our matchmaking user software from Our AI technology partners. This tool is how We communicate any operational information about the Event or Digital event product and includes important programme and preference information. Your attendance at an Event or Digital event product means that You agree to create a profile that is accessible and editable. No contact information listed in this contract other than the Main Point of Contact may be provided to contracted 3rd parties and event partners.
Transfer of rights and obligations
The Contract is binding on You and Us and on our respective successors and assigns.
You may not transfer, assign, charge or otherwise dispose of a Contract, or any of Your rights or obligations arising under it, without Our prior written consent. We may transfer, assign, charge, sub-contract or otherwise dispose of a Contract, or any of Our rights or obligations arising under it, at any time during the term of the Contract.
Events outside our control
We will not be liable or responsible for any failure to perform or delay in performance of, any of Our obligations under a Contract that is caused by events outside Our reasonable control (“Force Majeure Event”) which includes any act, event, non-happening, omission or accident beyond Our reasonable control and includes in particular (without limitation): strikes, lock-outs or other industrial action; civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war; fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disasters; the impossibility of the use of railways, shipping, aircraft, motor transport or other means of public or private transport; and/or the acts, decrees, legislation, regulations or restrictions of any government.
Our performance under any Contract is deemed to be suspended for the period that the Force Majeure Event continues, and We will have an extension of time for performance for the duration of that period and a period after it has ended of a reasonably practicable length giving due consideration to the timescales required to schedule Our Events or Digital event products. For the avoidance of doubt, We shall have no obligation to refund fees already paid to Us where We have been unable to perform Our obligations due to a Force Majeure Event. We will use Our reasonable endeavours to bring the Force Majeure Event to a close or to find a solution by which Our obligations under the Contract may be performed despite the Force Majeure Event.
Waiver
If We fail, at any time during the term of a Contract, to insist upon strict performance of any of Your obligations under the Contract or any of these terms and conditions, or if We fail to exercise any of the rights or remedies to which We are entitled under the Contract, this shall not constitute a waiver of such rights or remedies and shall not relieve You from compliance with such obligations. A waiver by Us of any default shall not constitute a waiver of any subsequent default.
Severability
If any of these terms and conditions or any provisions of a Contract are determined by any competent authority to be invalid, unlawful or unenforceable to any extent, such term, condition or provision will to that extent be severed from the remaining terms, conditions and provisions which will continue to be valid to the fullest extent permitted by law.
Entire agreement
These terms and conditions and any document expressly referred to in them represent the entire agreement between us in relation to the subject matter of any Contract and supersede any prior agreement, understanding or arrangement between us, whether oral or in writing.
We each acknowledge that, in entering into a Contract, neither of us has relied on any representation, undertaking or promise given by the other or be implied from anything said or written in negotiations between us prior to such Contract except as expressly stated in these terms and conditions.
Neither of us shall have any remedy in respect of any untrue statement made by the other, whether orally or in writing, prior to the date of any Contract (unless such untrue statement was made fraudulently) and the other party’s only remedy shall be for breach of contract as provided in these terms and conditions.
Our right to vary these terms and conditions
We have the right to revise and amend these terms and conditions from time to time to reflect changes in technology, changes in payment methods, changes in relevant laws and regulatory requirements and changes in Our system’s capabilities.
You will be subject to the policies and terms and conditions in force at the time that You place a booking with Us, unless any change to those policies or these terms and conditions is required to be made by law or governmental authority (in which case it will apply to bookings previously made by You), or if We notify You of the change to those policies or these terms and conditions before We send You the Booking Confirmation (in which case We have the right to assume that You have accepted the change to the terms and conditions unless You notify Us to the contrary within seven working days of receipt by You of the Booking Confirmation).
Law and jurisdiction
Contracts for the booking of Our Events or Digital event products will be governed by the law of England and Wales. Any dispute arising from, or related to, such Contracts shall be subject to the exclusive jurisdiction of the courts of England and Wales.
General data protection regulation compliance (GDPR)
Use of data Data provided by Worldwide Events will be used only for operational purposes. No data supplied should be used for communication or marketing purposes.
Data protection
You shall ensure that in relation to personal data disclosed to it by, or otherwise obtained from Worldwide Events, shall, therefore: Maintain a record of its processing activities in relation to this Agreement; On request, the record will be made available to the Event Manager of Worldwide Events and as well as all information deemed necessary to demonstrate compliance with the European data protection legislation and regulations; Not process the personal data for any purpose other than to deliver the Services and to perform its obligation under this contract in accordance with the documented instructions of the Event Manager of Worldwide Events; if it cannot provide compliance, for whatever reasons, You agree to promptly inform the Event manager of its inability to comply; Take appropriate measures to prevent any unlawful processing or use of personal delegate data. Inform the Event Manager of Worldwide Events, immediately if You believe there has been any breach of security infringement on delegates’ personal data; Not disclose delegates’ personal data to any third party without previous agreement with the Event Manager of Worldwide Events; Assume entire responsibility for Data collected by You on-site directly from data subjects falling under the scope of the GDPR, although excluded from this contract, which you shall be process and store following the applicable European data protection laws.
